City of McMinnville

*Disclaimer: Short Term Rental regulations are in a constant state of change. I provide and update information on individual city regulations as I’m able, but it should in no way be taken as legal advice. Please do your own due-diligence and take the necessary steps to operate a legal business in your area.

City of McMinnville regulations apply to the 97128 zip code ONLY.

Short Term Rental Permits, LLC (STR Permits) application assistance fee: $1400.00 - This is the providers service fee only. The service fee includes all printing required for application submittal, postage, and the providers travel/transportation costs. The providers fee does not include any City of McMinnville fees or contracted services costs such as… architectural drawings, installation of smoke detectors, etc.

Short Term Rental Permits, LLC provides:

  • Consultation on City of McMinnville compliance and regulations. (I’ve highlighted in bold below the required elements that must be met in order to move forward with obtaining a City of McMinnville STR permit. Please read the bold points to see if your property qualifies to operate a STR within city limits.)

  • Management of all submittal elements such as contracting for architectural drawings, contact with property/booking manager to collect house rules and operations documents, etc.

  • Draft required narrative to show compliance and understanding of City Code Section 17.12.010(O)

  • Complete all elements required for the Neighborhood Meeting and Neighborhood Notices.

  • Completion and/or collection of all application forms, documentation and photographs.

  • Consistent communication and coordination with all parties including the City Planner.

Ready to find out more? Schedule a phone meeting to discuss your property by clicking the button below.

LINKS TO CITY OF mcminnville FORMS AND STR INFORMATION

STR Permit Application: https://www.mcminnvilleoregon.gov/sites/default/files/fileattachments/planning/page/1675/short_term_rental_2018.pdf

Neighborhood Meeting Guidelines: https://www.mcminnvilleoregon.gov/sites/default/files/fileattachments/planning/page/133/neighborhood_meeting_guidelines.pdf

Transient Lodging Tax: https://www.mcminnvilleoregon.gov/finance/page/transient-lodging-tax

Short Term Rental Information & Submittal Requirements:

Overview In order to operate a vacation home rental in any of the residential zones of the City of McMinnville, a property owner must first submit an application and meet a specific set of standards as set forth in Section 17.12.010(O) (Permitted Uses) of the Zoning Ordinance, and also listed below. [Vacation home rentals located in commercial zones are exempt from these requirements; however, all such establishments are subject to the requirements of the Transient Lodging Tax program, which is administered by the City’s Finance Department.]

* Please note that occupancy of a vacation home rental in McMinnville is limited to a single family, as that term is defined by the McMinnville Zoning Ordinance.

Application Submittal:

The following materials must be provided at the time of submittal, or the application will not be accepted for processing.

  • A completed Short Term Rental application form.

  • A site plan (drawn to scale, with a north arrow, legible, and of a reproducible size), clearly showing the location of the residence; and existing and proposed features within and adjacent to the subject site, such as: lot and street lines with dimensions; driveway(s); parking; distances from property lines to structures; improvements; and significant features. Please note that all parking must be off-street and of a hardscaped surface. Clearly identify that the off-street parking requirements are met.

  • Digital photographs of the subject residence’s exterior.

  • Floor plan showing the size, function, and arrangement of interior rooms.

  • Compliance of Neighborhood Meeting Requirements

  • Payment of the applicable review fee.

Review Process:

An application for a vacation home rental permit is subject to review by the Planning Director as stated in Section 17.72.110 (Director’s Review with Notification) of the Zoning Ordinance, after notification of the application has been provided to property owners within 100-feet of the subject site. The decision made by the Planning Director may be appealed to the Planning Commission as outlined in Section 17.72.170 (Appeal from Ruling of Planning Director) of the Zoning Ordinance. Short Term Rental Information & Submittal Requirements

The Director may approve, approve with conditions, or deny the application, based on the following criteria:

1. Short term rentals shall not be located within 500 feet of another short term rental, or on the same property as another short term rental.

2. Short term rentals shall be allowed in single family dwellings, common-wall single family dwellings, and accessory dwelling units (ADUs). The structure shall retain the characteristics of a residence.

3. That a minimum of one off-street parking space be provided for each guest room.

4. That signage is limited to only one non-illuminated or incidentally illuminated wooden sign not exceeding three (3) square feet of face area.

5. That the duration of each guest’s stay at the residence be limited to no more than 30 (thirty) consecutive days.

6. That smoke detectors be provided as per the requirements for “lodging houses” in Ordinance No. 3997.

7. That the property owner shall live within the geographic area of the 97128 zip code or shall provide contact information of a person living within the geographic area of the 97128 zip code who shall be available to respond immediately to any emergency or complaint related to the short term rental.

8. Permits shall be issued to the current property owner at the time of application. Permits do not transfer with the sale or conveyance of the property. Upon any change in ownership, the short term rental permit for the subject property will become void. The use of the subject property as a short term rental by the new owner will again be subject to the application and review procedures in Section 17.72.110. The following situations are not deemed to be a change in ownership for the purposes of this section: a. Transfer of property from a natural person(s) to a Trust serving the same natural person(s) or to a family member pursuant to a Trust; or b. Transfer of ownership pursuant to a will or bequest upon the death of the owner.

9. Permits must be renewed annually. Failure to renew the short term rental permit annually will result in the permit becoming void, and the use of the subject property as a short term rental will again be subject to the application and review procedures in Section 17.72.110.

10. Complaints on conditions 1 through 9 above will be reviewed by the Planning Commission at a public hearing. The Planning Commission will review complaints based on the criteria listed in Sections 17.74.030 and 17.74.040 of the zoning ordinance. If the short term rental is found to be in violation of the criteria, the Planning Commission may terminate the use.